In recent years, condominium management in Quebec has been evolving quickly. New regulations have been introduced to improve transparency, long-term planning, and the sustainability of residential buildings. These changes affect condominium syndicates directly, but they also influence daily building operations, including maintenance and cleaning services.
As of August 14, 2025, an important regulation now governs several obligations for condominium syndicates in Quebec. This reform follows the adoption of Bill 16 and Bill 31 and aims to modernize condominium governance while protecting the long-term value of buildings.
Within this new regulatory framework, the maintenance of common areas has become even more important. Proper cleaning and maintenance play a key role in maintaining compliance, preserving building infrastructure, and ensuring a clean and safe environment for residents and visitors.
New Legal Obligations for Condominium Syndicates
The new rules introduce several tools designed to improve the management of shared residential buildings.
Mandatory Maintenance Logbook
One of the most significant measures is the creation of a mandatory maintenance logbook. This document must be prepared by a qualified professional such as an engineer, architect, or technologist. It includes a detailed inventory of common elements and building equipment managed by the syndicate and outlines major repairs and replacements expected over a period of up to 25 years. The logbook must be updated regularly to ensure accurate long-term planning.
Contingency Fund Study
Another key requirement is the contingency fund study, which must be conducted every five years by an independent professional. This analysis evaluates the future costs of major repairs and helps adjust owner contributions accordingly. The objective is to prevent unexpected special assessments and ensure that sufficient funds are available when large projects arise.
Certificate detailing the condition of the condominium
Additionally, when a unit is sold, the syndicate must provide a certificate detailing the condition of the condominium corporation. This document informs prospective buyers about the financial situation of the syndicate, the contingency fund balance, key administrative decisions, and insurance coverage. The goal is to improve transparency during real estate transactions.
Why These Regulations Affect Building Maintenance
These requirements do more than regulate long-term building repairs. They also encourage more structured day-to-day maintenance practices. Because the condition of the building must now be documented and monitored more carefully, routine maintenance becomes a critical factor in preserving building components and avoiding premature deterioration.
Poorly maintained hallways, staircases, and shared spaces can lead to faster wear and tear, which ultimately increases repair costs. Regular cleaning and maintenance, on the other hand, help extend the lifespan of materials and maintain a pleasant living environment.
As a result, many condominium boards are reassessing their maintenance practices to ensure they align with these new regulatory expectations.
The Importance of Proper Common Area Maintenance
Common areas are the most frequently used spaces in a condominium building. Their condition significantly influences residents’ daily experience and the overall perception of building management.
- The lobby is often the first space residents and visitors see. A clean, well-maintained entrance creates a welcoming environment and reflects a well-managed property.
- Hallways and staircases also require regular attention because they experience constant foot traffic. Routine cleaning improves appearance and reduces potential safety hazards such as dust accumulation or slippery surfaces.
- High-touch surfaces such as door handles, elevator buttons, and handrails should also be cleaned frequently to help maintain a hygienic environment.
Updating Cleaning Contracts to Meet New Standards
With these regulatory changes, many condominium syndicates are reviewing their cleaning and maintenance contracts.
A well-structured maintenance contract clearly defines the frequency of services and the tasks to be performed in each common area. This approach also makes it easier to monitor operations and document the work completed. In some cases, condominium syndicates may request maintenance reports or periodic follow-ups to keep a record of the services carried out in the building. This documentation can be particularly useful for maintaining the building’s maintenance logbook and for planning future repair or maintenance work.
Some syndicates may also request service reports or regular follow-ups to track completed maintenance activities. This documentation can support the building’s maintenance logbook and long-term planning.
How MOM Cleaning Supports Condominium Syndicates
At MOM Cleaning, we understand the operational realities and regulatory responsibilities faced by condominium boards and property managers.
Our approach is based on structured cleaning protocols designed for residential and commercial buildings. Our teams maintain clean and hygienic common areas while respecting the specific needs of each property.
We regularly collaborate with property managers and condominium boards to develop maintenance programs adapted to each building’s needs. This approach ensures consistent service and helps maintain a safe and welcoming environment for residents.
In a context where documentation and long-term planning are becoming increasingly important, working with a reliable maintenance partner can greatly simplify building management.
To conclude
The new regulations governing condominium syndicates mark an important step in the evolution of building management in Quebec. By emphasizing planning, transparency, and prevention, these rules help ensure the long-term sustainability and value of condominiums. In this context, the maintenance of common areas should no longer be viewed as a simple routine cleaning task. It has become a strategic component of building management.
By adopting a structured approach and relying on professional cleaning services, condominium syndicates can not only meet their legal obligations but also provide a clean, safe, and pleasant environment for all co-owners.
